Frequently Asked Questions

AaWhat is your venue and conservatory capacity?

Our venue holds up to 325 guests and our conservatory can hold up to 250 guests.

What is your rental timeframe?

You have 12 hours on the property. You can begin decorating and getting ready for your event at 10:00 am and must be off property by 10:00 pm. You can add additional time by upgrading to our essentials package.

Can we decorate before the rental period begins?

The only way to decorate before the start of your rental is to upgrade to our premium package which is a full weekend rental. Click here to go to our packages page.

What is the deposit and payment schedule?

We require $1000 deposit to hold your requested date. One year before your event, we require 50% of the total price and then 75% nine months before your date. You must be paid in full three months prior to the event.

We also accept monthly payments with full payment due three months prior to your event.

Do you have any decor restrictions?

Although we pride ourselves on customization capabilities, for safety reasons nothing can be attached to the walls or windows. All open flame centerpieces/table decor must get approval, and we don’t allow open flame taper candles. Our designer can assist with approved decorations to fit your personal style.

My Bar Package is only for 4 hours but my cocktail hour & reception is 5 hours long, what do I do for that 5th hour?

The majority of our couples opt to add a beer/wine only hour for their cocktail hour. This would add $1.50/per person to your overall package.

For example, if you are doing the beer/wine/signature cocktails package for $24/per person adding a beer/wine only cocktail hour would take your per person price up to $25.50/per person. Just note that beer & wine would be the only thing available during cocktail hour.

If you want your entire package available to your guests for the entire 5 hours, you could add an additional hour to any package at a rate of $3-5/per person.

what How much is your rental fee and what does it include?

For a comprehensive list of our rental fees, please click here.

Are there overnight accommodations nearyby?

We have a cabin available in our premium package or can be rented by the night. We have also coordinated a list of nearby accommodations here.

Can we bring in our own vendors?

Most people prefer to use our preferred vendors, but you can bring in your own vendors except for catering as long as they provide proof they are licensed and insured.

Can we bring our own alcohol?

No. Due to state laws, all alcohol must be bought through Everhart Gathering Place. We offer alcohol packages as well as cash bar options for your event.

Do you provide linens?

We have black, white, and ivory full drape linens that are available for rent. You can also upgrade to our essentials package and have linens included along with other wedding essentials.

What is the event cleanup process?

Everhart provides all the setup and tear-down of tables and chairs for your reception and ceremony. We are also responsible for cleaning the venue.

You will be responsible for all decor and florals that you bring into the event.

If you utilize our design services, which can be added with our classic package or a la carte, we will clean up anything associated with that service.

Can I have signature cocktails with my beer/wine/liquor package?

Absolutely! We love to see cute bar signs with creative signature cocktail names. Please just send us the recipes at least 1 week prior to your event, so we can ensure that we have all the necessary ingredients on hand. We are also limited on liquor brands, so make sure to check with us before making your sign!

Can I have any brand of liquor I’d like with the premium liquor package?

No. We are limited on what brands we can get, so if you are making a bar sign, please make sure you double check with us. If you would like something that is not on the list, please let us know and we will try to accommodate.

I have guests that are over 21 but don’t drink along with guests that are under 21. Do I have to pay for a drink package for them?

We will need your full guest count for all people over 21. It is impossible for our bartenders to know who you paid for and who you didn’t, so anyone over 21 is required to have a bar package bought for them. Anyone aged 5-20 will have a non-alcoholic package ($4/per person).

Get in Touch

If you have any questions, please don’t hesitate to reach out. Fill out the form below or email danielle@everhartgatheringplace or call us directly at 740-602-6054.